Administrative Assistant Jobs in Albany NY \ Administrative Job Recruiters

Posted: 12/06/2024 Industry: Administrative Job Number: LA8370421115 Pay Rate: $22-25 / hour

Job Description

Lighthouse Professional Services a division of Staffing 360 Solutions group, is proud to be a “Best in Staffing 2023” award winner. We have over 50 years of experience placing people with small and global companies. Our offices in New York, Connecticut, and Massachusetts serve clients nationwide. We are currently seeking an Administrative Assistant for a client in Albany, NY. Duration: 12-month contract (benefits eligible)
Location: Albany, NY (hybrid with 3 days on-site and 2 days WFH)Pay Rate: $22-25/hour depending on experience Project OverviewThis role will support New York State Canal Corporation permits with the Corporation’s permit management system. Job Functions & Responsibilities

Assist with digitizing and archiving physical copies of permit records with the goal of developing a single source of information for Canal permits with the Corporation’s permit management system.
Reconcile and update permittee record information using ERP software (i.e., Accela).
Assist with contacting and responding to Canal Occupancy Permittees for various concerns (e.g., insurance requirements, permit signatures and payments) via phone, email, or letter.
Track and reconcile accounts receivable of Canal real property permits.
Support new internal dunning notice process cycle using ERP software and Microsoft Office applications. This includes fielding and tracking responses from permittees that received dunning notices. (Canal Real Property Management is responsible for generating monthly dunning notices to send to permittees that are in arrears).
Provide suggestions on streamlining permit invoicing process.
Actively participate in project development and work session meetings.

Skills

Ability to collect and analyze database exports from various sources for reporting.
Excellent interpersonal communication skills
Proficient in Microsoft Excel and Adobe
Desired, but not necessary:
- Experience with relational databases
- Interest in developing and maintaining Microsoft SharePoint sites and document libraries.

Education & Certifications

A two-year or four-year degree in Business/Public Administration, Accounting, Finance, Information Technology, or other related fields.

#LP360

Meet Your Recruiter

Lauren Ayala
Staffing Specialist

Lauren joined the Shelton office of Lighthouse Professional Services in August 2021 as a Staffing Specialist, focusing on finding candidates for the A&F, customer service and administrative roles.

Lauren graduated from Saint Anselm College in New Hampshire with a Communication degree and a Fine Arts minor. She has a diverse background including human resources and administrative positions as well as hospitality and Martial Arts instruction positions.

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Administrative Assistant